※ [本文轉錄自 NTU-GIIB2012 看板 #1KJxZIqN ]
作者: bluepanzi (BLUE) 看板: NTU-GIIB2012
標題: Fw: [徵才] Administrative Assistant @ CitiBank
時間: Tue Oct 28 23:40:01 2014
※ [本文轉錄自 NTUfinGrad03 看板 #1KJxW_2A ]
作者: bluepanzi (BLUE) 看板: NTUfinGrad03
標題: [徵才] Administrative Assistant @ CitiBank
時間: Tue Oct 28 23:37:32 2014
-Brief Description of the Organization:
Treasury and Trade Solutions (TTS), a core business of the Institutional
Clients Group (ICG) at Citi, is a leading provider of cash management,
treasury and trade services with a global network spanning more than 100
countries.
-Position Overview:
The Administrative Assistant is a critical utility within TTS that provide
administrative support to the team and takes leading role on overall office
administration include providing secretarial support to TTS head.
The role is based in Taipei, Taiwan. The position requires constant
interaction with TTS team and its partners, locally and regionally.
-Responsibilities:
‧ Be the secretary to TTS head by providing administrative support to help
ensure efficient running of the department, include administrative supports
to the department staff.
‧ Produces information by transcribing, formatting, inputting, editing,
retrieving, copying, and transmitting text, data, and graphics.
‧ Conserves executive's time by reading, researching, and routing
correspondence; drafting letters and documents; collecting and analyzing
information; initiating telecommunications.
‧ Maintains executive's appointment schedule by planning and scheduling
meetings, conferences, teleconferences, and travel.
‧ Represents the executive by attending meetings in the executive's absence;
speaking for the executive.
‧ Welcomes guests and customers by greeting them, in person or on the
telephone; answering or directing inquiries.
‧ Maintains customer confidence and protects operations by keeping
information confidential.
‧ Completes projects by assigning work to relevant staff; following up on
results.
‧ Prepares reports by collecting and analyzing information.
‧ Secures information by completing data base backups.
‧ Provides historical reference by developing and utilizing filing and
retrieval systems; recording meeting discussions.
‧ Maintains office supplies inventory by checking stock to determine
inventory level; anticipating needed supplies; evaluating new office
products; placing and expediting orders for supplies; verifying receipt of
supplies.
‧ Ensures operation of equipment by completing preventive maintenance
requirements; following manufacturer's instructions; troubleshooting
malfunctions; calling for repairs; maintaining equipment inventories;
evaluating new equipment and techniques.
‧ Maintains professional and technical knowledge by attending educational
workshops; reviewing professional publications; establishing personal
networks; participating in professional societies.
‧ Contributes to team effort by accomplishing related results as needed.
‧ Establishes seamless Procurement and Payable functions for the department.
-Qualitative Dimensions and Requirements:
‧ A Graduates/Post graduates that is passionate with or without work
experience that wanted to develop their administrative skills.
‧ Fun loving go getter with pleasant personality and good interpersonal
acumen.
‧ Good command over English and Chinese Language, both written and oral
communication.
‧ Co-operative, proactive with high sense of responsibility & teamwork
‧ Ability to work under pressure
‧ Attention to details with high accuracy in work; Strive for process
improvement;
‧ Display the ability to prioritize effectively in order to meet routine
administrative deadlines
‧ Flexible enough to work as per Business requirements.
‧ General Skills include but not limited to Administrative Writing Skills,
Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills,
Organization, Time Management, Presentation Skills, Equipment Maintenance,
Conference and Training Management, Travel Logistics and Verbal Communication
Education Level : Graduate/Post Graduate
Primary Location : Taipei, Taiwan
Schedule : Full- Time
Shift : Day Job
Employee Status : Regular
Travel : Depend on needs
Relocation : No
Office Location / Address : Songzhi Road, Taipei, Taiwan
PLEASE FORWARD YOUR RESUME AND PHOTO TO jerry.yu@citi.com